Project Overview

Application: https://app.tracki.fi/projects/1

View of an individual project's key information, metrics, and associated data. This page allows you to monitor project performance, manage users, track time records, and generate reports.

Page Structure

The Project page is organized into several sections:

Project Header - Shows project name, code, and navigation breadcrumbs
Date Range Selector - Controls the time period for displayed metrics
Key Metrics - Summary cards showing important project data
Project Overview Card - Contains detailed project information
Reports Section - Lists and manages project reports
Project Users - Shows all users associated with the project
Project Records - Displays time entries recorded for the project

Features and Functionality

Date Range Selection

The date range picker at the top of the page allows you to select a specific time period for your project analysis. All metrics, user data, and records displayed on the page will be filtered according to this selected date range.

Key Metrics

The top section displays six important project metrics:

Revenue - Shows earned income
Costs - Project expenses
Profit - Revenue minus costs with profit margin percentage
Utilization Rate - Percentage of allocated hours used
Hours logged - Total hours logged with allocated hours comparison
Budget - Financial allocation with budget type

How are these calculated

The calculation of these metrics depends on your project configuration:

Revenue Calculation

Revenue calculation depends on whether the project is billable and how it's billed:

For Billable Projects:

Hourly Billing: Revenue = Sum of (time logged × user's hourly rate) for all records
Budget-based Billing: Revenue is calculated based on the project budget and selected date range:
- Weekly Budget: Budget × (days in selected range ÷ 7)
- Monthly Budget: Budget × (fraction of months covered by selected range)
- Yearly Budget: Budget × (fraction of years covered by selected range)
- Total Budget: Budget × (days in selected range ÷ total project duration)

For Non-billable Projects:

Revenue = 0 (internal projects generate no revenue)

Important Notes:

For budget-based projects, if the selected date range extends into future months, revenue is only calculated up to the current month
Only considers time periods when the project was active (between project start and end dates)

Costs Calculation

Costs = Sum of (time logged × user's self/cost rate) for all records in the selected date range

This represents the internal cost of resources spent on the project.

Profit Calculation

Profit Amount: Revenue - Costs
Profit Margin: (Profit ÷ Revenue) × 100% (displayed as percentage)

Utilization Rate Calculation

Utilization Rate = (Hours logged ÷ Total available hours) × 100%

Total Available Hours is calculated based on:

Project users assigned during the selected date range
Each user's allocation percentage (e.g., 50% allocation = 0.5)

Formula: Sum of (allocation % × hours × working days) for each assigned user

Hours Logged

Hours Logged: Sum of all time entries recorded for the project in the selected date range
Available Hours: Total calculated available hours (as described above)

Budget Display

Shows the project's budget amount and budget type (Weekly/Monthly/Yearly/Total) as configured in project settings.

Calculation Examples

Example 1: Hourly Billable Project

Project: Billable, billed by hour
User A: 40 hours logged at €75/hour customer rate, €50/hour self rate
User B: 30 hours logged at €60/hour customer rate, €40/hour self rate
Results:
- Revenue: (40 × €75) + (30 × €60) = €4,800
- Costs: (40 × €50) + (30 × €40) = €3,200
- Profit: €4,800 - €3,200 = €1,600 (33.3% margin)

Example 2: Total Budget Project

Project: Billable, budget-based (€20,000 total budget)
Project duration: Jan 1 - Mar 31 (90 days total)
Selected date range: Feb 1 - Feb 28 (28 days)
Results:
- Revenue: €20,000 × (28 days ÷ 90 days) = €6,222
- Costs: Based on actual hours logged × self rates
- Profit: €6,222 - actual costs

Example 3: Utilization Rate

2 users assigned for 10 working days
User A: 100% allocation = 10 days × 7.5 hours = 75 available hours
User B: 50% allocation = 10 days × 7.5 hours × 0.5 = 37.5 available hours
Total available: 112.5 hours
If 90 hours were logged: Utilization = 90 ÷ 112.5 = 80%

Example 4: Internal Project

Project: Non-billable
100 hours logged across team
Results:
- Revenue: €0 (internal project)
- Costs: Based on actual hours × self rates
- Profit: Negative (equals costs)